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75th Annual

District Educational Conference

April 5 - 7, 2024
Springfield, Massachusetts

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Registration

Registration System, Forms, and Instructions for Key Club Advisors

Elections

Information for Candidates and Voting Delegates

Contests

Recognition for Key Clubs, Members, and Advisors

Schedule

Tentative Schedule
(subject to change)

Hotel Information

All attendees will stay in the conference hotel:

Sheraton at Monarch Place
One Monarch Place
Springfield, MA 01144

All attendees must sleep in their assigned room. Only students of the same gender can share a hotel room. Male and female students can not be in the same hotel room or suite unless accompanied by adult chaperone(s).

Parking

Parking is available on-site for attendees at the Sheraton at no additional cost in the underground garage. If the garage fills up, additional parking is available for a small cost in the I-93 Garage (under the highway overpass).

Please contact District Administrator Will Bradford if you need to make arrangements for school bus parking.

Public Transportation

The hotel is approx. 0.5 miles from Springfield Union Station, which is served by:

  • CTRail and Amtrak with service from New Haven and Hartford, CT (with intermediary stops)

  • Amtrak Vermonter with service from St Albans, VT (with intermediary stops in VT, NH, and MA)

  • Peter Pan Bus Lines with service from Northampton, MA; Boston, MA (South Station); Providence, RI (Bus Terminal); and Hartford, CT.

If you have a small group, please contact us to see if we can find someone who is available to pick you up from the station.

Featured Speakers

Hoan Do

Keynote Speaker

Ethan Schmidt

Key Club International Trustee

Matt Ellis

Key Club International Director

Margot Costentino

Director of Volunteer Engagement

Camp Sunshine

Matthew Martin

Director of End Hunger New England

The Outreach Program

As well as representatives from UNICEF and Children of Peace International (name TBD).

Service Fair

At the Service Fair, Key clubs showcase a service project their club participated in. This service project can be an original creation or a fundraiser for the many organizations that Key Club supports.

 

Standard tri-fold presentation boards are encouraged. One or two members of your Key Club need to be at the table during the Service Fair to explain the project to attendees.

Registration Cost

Early Bird Rates (by February 15, 2024):

  • Registration Cost: $200 per person

  • Hotel Room Cost: $155 per room per night

  • Total Cost Per Person (registration + portion of hotel room):

    • Single Occupancy: $510​.00

    • Double Occupancy: $355.00

    • Triple Occupancy: $303.33

    • Quad Occupancy: $277.50

Regular Rates (by March 1, 2024):

  • Registration Cost: $225 per person

  • Hotel Room Cost: $155 per room per night

  • Total Cost Per Person (registration + portion of hotel room):

    • Single Occupancy: $535.00​

    • Double Occupancy: $380.00

    • Triple Occupancy: $328.33

    • Quad Occupancy: $302.50

These prices apply to both students and chaperones.

No late registrations will be accepted after March 1, 2024.

 

Per Key Club International policy, all attendees must stay on site at the convention hotel for both nights.​

Adult Chaperones

It is mandatory that there be at least one advisor/chaperone in attendance at the conference for every 10 Key Clubbers.

Criminal History Background Checks and Chaperone Training

Pursuant to Kiwanis International Youth Protection Policies, all adult chaperones attending the District Educational Conference must have completed a criminal history background check conducted by Kiwanis International. The Key Club District will facilitate a background check through Safe Hiring Solutions (Kiwanis International’s vendor) for all adults who do not have a current Kiwanis International background check. Each adult who does not have a current Kiwanis background check will receive an email with a form to fill out at least one month before DECON.

In addition, all adult chaperones must complete an online chaperone training from Kiwanis International.

Any adult who does not complete this process or does not have a clean background check will not be permitted to attend DECON.

Have any questions about the event? Please contact our District Administrators.

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